Executive Virtual Assistant

Edith
Inaghan

Systems-minded. Detail-obsessed. Strategically sharp.

I support executives and founders in reclaiming their time by building the systems, structure, and support that high-performance operations demand; from inbox zero to boardroom-ready documentation.

Edith Inaghan — Executive Virtual Assistant

"Precision, confidentiality, and calm under pressure."

Core Operating Principles
10+Core competencies
100%Remote-ready
3Service tiers
20+Hrs reclaimed for CEOs weekly
About

The assistant who thinks
like a strategist

My name is Edith Inaghan, and I built this portfolio not to show you how long I've been doing this, but to show you exactly what I can do for you.

"What I offer isn't just task completion; it's executive-level thinking applied to operational support."

I bring deep knowledge of the systems, tools, and workflows that high-performing executives rely on. From architecting SOPs that survive beyond the person who wrote them, to managing complex calendars and vendor relationships with professionalism and discretion.

I don't just schedule meetings; I protect time. I don't just draft emails; I maintain your voice and your professional brand.

01

Discretion above all

Executive-level matters stay executive-level. I understand the weight of confidentiality in high-stakes environments.

02

Systems thinking

I don't just solve problems; I build structures that prevent the same problems from appearing twice.

03

Proactive, not reactive

My goal is to anticipate what you need before you need it, so nothing ever catches you off guard.

04

Investor in my craft

Ongoing training in executive support, productivity systems, and business communication keeps my skills razor-sharp.

Core Competencies

What I bring to
every engagement

Built on rigorous self-study and practical application, these aren't just skills; they're the architecture of how I work.

Email Management
Inbox architecture, priority triage, template systems, professional correspondence.
Calendar Management
Strategic scheduling, conflict resolution, meeting prep, and time-blocking.
File Organisation
Logical structures, naming conventions, version control, cloud document management.
Project Coordination
Task tracking, deadline management, cross-team communication, lifecycle oversight.
SOP Creation
Clear, scalable processes usable by any team member, the first time they read it.
Research
Targeted, synthesised research delivered as executive-ready summaries.
Document & Reports
Polished reports, presentations, memos and briefs, formatted to a professional standard.
Data Entry & Accuracy
Fast, meticulous data entry with built-in quality checks; errors cost more than time.
Vendor Communication
Professional liaison management, quote tracking, contract coordination.
Meeting Management
Agenda prep, minute-taking, action item tracking and post-meeting follow-through.
Travel Planning & Itineraries
End-to-end travel coordination; flights, accommodation, ground transport, visa logistics, and detailed day-by-day itineraries.
Services Offered

Three ways I can
support your operations

Tailored engagements designed around your pace, scale, and goals.

01
Executive Operations Support
Full-scope administrative partnership: inbox management, calendar ownership, meeting coordination, and daily executive workflow oversight.
EmailCalendarMeetingsScheduling
02
Systems & Documentation
Building the backbone of your operations: SOPs, file structures, templates, process documentation, and knowledge bases that scale.
SOPsFile OrgTemplatesProcesses
03
Research & Reporting
Decision-ready research, data compilation, vendor evaluations, and report preparation formatted for executive review.
ResearchReportsData EntryVendors
Portfolio Visuals

Real work samples
from real engagements

Every screenshot below is actual work; real tools, real outputs, and real results delivered across client engagements.

Inbox zero with label system
Inbox Zero + Label SystemEmail Management · Gmail
Client email part A
Client Email, Part AEmail Drafting · Calendar Update
Client email part B
Client Email, Part BEmail Drafting · Intro Call Scheduling
Google Calendar executive week
Executive Calendar, August 2025Calendar Management · Google Calendar
Trello project board
Trello Project BoardTask & Project Management · Trello
Trello card detail
Trello Card, Task DetailMeeting Scheduling · Project Coordination
Trello building project board
Building Project BoardProject Coordination · Task Tracking
Data entry research tracker
Company Research TrackerData Entry · Research · Excel
June 2024 expense tracking spreadsheet
Expense Tracking, June 2024Data Entry · Financial Tracking · Google Sheets
Expense report document
Expense Report DocumentDocument Preparation · Report Writing · Google Docs
Travel Itinerary
Traveller
Emily Paddington
Destination
New York, USA
Duration
Aug 18 – Aug 22
DAY 1
Mon 18
Flight Lagos (LOS) → New York (JFK) · 09:00 AM
Hotel Check-in: Marriott Midtown · Confirmation #MR8821
Meeting Introductory Call — Michael Dean · 09:00 AM ET
DAY 2
Tue 19
Meeting Board Strategy Session · 10:00 AM – 12:00 PM
Transport Car booked: JFK to Midtown · 08:30 AM pickup
Dinner Client Dinner — Per Se Restaurant · 7:00 PM
DAY 3
Wed 20
Flight Return · JFK → LOS · 11:00 AM
Transport Hotel checkout 09:00 AM · Car to airport 09:30 AM
Note All docs, e-tickets and confirmations sent to CEO inbox
Flights
2
Hotel Nights
3
Meetings
3
Status
Confirmed
Executive Travel Itinerary Travel Planning & Coordination
Case Studies

Strategic thinking
applied to real problems

Each case study draws directly from the work you see above, demonstrating applied executive support skills across real client engagements.

Email sent to client
01
Email + Calendar Management
Managing a CEO's calendar and client communications across time zones
3 meetings rescheduled · 0 conflicts
Client Engagement · CEO · GreenTech Solutions
Cross-timezone scheduling with professional client correspondence
Managed the calendar of a CEO client across GMT+1 and Eastern Time zones. Identified scheduling conflicts, adjusted three meetings to appropriate time slots, scheduled a new introductory call, and composed a professional draft reply to an inbound partnership enquiry, all documented in a single comprehensive email update.
Meetings adjusted
3 events
Time zones
GMT+1 → ET
Conflicts avoided
100%
Trello task card
02
Project & Task Coordination
End-to-end task management from assignment to completion on Trello
High-priority task · Delivered on time
Client Engagement · Team Operations · Trello
Coordinating a team meeting: from task card to completed action
Took a high-priority Trello card from "Ready for Review" through to "Projects Completed". Responsibilities included creating the meeting memo, informing team members, scheduling the session, and updating the card's activity log throughout; demonstrating full ownership of a task lifecycle using a structured project management tool.
Task status
Completed
Priority
High
Actions logged
4 steps
Expense tracking spreadsheet
03
Data Entry · Document Preparation
Building a full expense tracking system with accompanying report
₦6,945,000 tracked · 11 line items
Client Engagement · Ampal Construction · June 2024
From raw purchases to a structured expense report, end to end
Created a complete expense tracking system for a construction client's June 2024 materials procurement. Logged 11 transactions across multiple suppliers, capturing date, material, supplier, quantity, unit cost, and total cost. Total tracked spend: ₦6,945,000. Produced an accompanying Google Docs expense report pairing raw data with clear written documentation for executive review.
Total tracked
₦6.9M
Line items
11 rows
Deliverables
Sheet + Report
Let's Connect

Ready to work with
an assistant who thinks ahead?

I'm currently open to new engagements. Whether you need full executive support or a specific system built, let's talk.

Send Me an Email Download My CV